CASE STUDY

XVIVO
Perfusion

Relocation + Renovation

A seamless headquarters transformation designed to support innovation and growth.

XVIVO Perfusion Golden, CO location from drone

THE CLIENT

XVIVO is a global medical technology company dedicated to extending the life of donor organs and improving transplant outcomes. Founded in 1998, the company develops pioneering technologies that enable clinicians and researchers to preserve, transport, and assess organs outside the body — helping transplant teams around the world save more lives.

PROJECT SNAPSHOT

COMMORGA managed the relocation and renovation of XVIVO’s U.S. headquarters — guiding the process from early planning through construction and move-in.

Client | XVIVO Perfusion (Sweden-based medical technology company)
Location | Englewood, CO to Golden, CO (doubling facility size)
Scope | Office relocation and build-out of new space, including laboratory and warehouse functions
Services Provided | Project management, vendor coordination, relocation logistics, construction and design oversight, budget and schedule management, employee communications, inventory management, post-move organization, and close-out of old office
Timeline | Nine months

BACKGROUND

XVIVO needed a bigger office for their U.S. headquarters that could support both immediate operations and long-term growth. After the lease was finalized, COMMORGA was brought on to lead the planning and execution phases — developing the project budget and timeline from the ground up while coordinating dozens of vendors and stakeholders. This project called for:

Coordinating stakeholders across the U.S. and Sweden
Balancing compliance requirements (global brand standards, FDA regulations, city codes, and landlord terms)
Managing multiple vendors and contractors simultaneously
Delivering within an evolving but closely monitored budget and nine-month schedule
Relocating the XVIVO team with minimal disruption to daily operations

APPROACH

COMMORGA collaborated with XVIVO’s Swedish and U.S. teams to align priorities, establish the project framework, and maintain visibility across all phases.

Our Approach Focused On:

Strategic Planning: Developing a budget and timeline from the ground up, adjusting in real time as design, vendor, and timing details evolved.
Cross-Team Coordination: Managing architect, contractor, designer, FF&E suppliers, and landlord to ensure alignment throughout project.
Regulatory Navigation: Overseeing permitting and compliance for construction, warehouse racking, ADA requirements, fire/life safety, lease terms, and FDA monitoring.
Employee Experience: Coordinating move logistics, seating assignments, and communications to minimize disruption for employees and ensure a seamless transition.
Executive Communication & Approvals: Facilitating consistent updates, progress reporting, and decision checkpoints with XVIVO’s leadership to maintain alignment, accelerate approvals, and keep the project moving forward smoothly.

SOLUTION

Over nine months, COMMORGA led the transformation of XVIVO’s newly leased space — beginning with demolition to accommodate a complete redesign and build-out. Working in partnership with XVIVO’s brand team in Sweden and our Colorado-based interior designer, we developed a workspace consistent with XVIVO’s global brand identity and functional needs.

The result is a fully customized, branded headquarters that integrates workspace, laboratory, and warehouse environments designed to support both daily operations and long-term growth.

Key project components included:

Office Build-Out | Oversaw demolition, design development, and construction, including interior finishes and workspace planning.
Design & Brand Alignment | Collaborated with XVIVO’s global brand team and local interior designer to ensure the finished space reflected aesthetic standards and functional needs.
Facility Upgrades | Delivered enhanced employee workspaces, conference rooms, ADA-compliant restrooms and shower room, and modern workplace amenities.
Mock Operating Room | Managed the creation of a training space for medical demonstrations and team education.
Systems & Infrastructure | Oversaw installation of electrical, IT cabling, Connectrac systems, and other building infrastructure to ensure full operational readiness.
Warehouse Optimization | Implemented a pallet racking system and procured a forklift, establishing safe and efficient inventory storage.
Office Closeout | Managed clearance of the former Englewood facility — creating a detailed inventory with photos and measurements, selling and donating furniture, coordinating removal of unwanted items, and determining what transitioned to the new office.
Move Management | Coordinated the relocation process end-to-end — from seating charts and employee communications to post-move organization and welcome event.

PROJECT
HIGHLIGHT

We couldn't help but nerd out on this one!

Designing a mock operating room (used as a research and training lab) that allowed clinical teams and physicians to simulate procedures using XVIVO’s technology was equal parts fascinating and rewarding — a one-of-a-kind space that brings physicians, clinicians, and customers together to experience innovation in action.

THE RESULTS

1/2

From the day the walls came down to the moment the lights turned on, the transformation reflects months of collaboration, planning, and precision — creating a space that feels unmistakably XVIVO and designed to welcome both employees and customers.

New Office Transformed

A complete redesign and rebuild delivered a cohesive, modern workspace integrating offices, lab, and warehouse environment under one roof.

Enhanced Brand Presence

The new headquarters was designed and built to reflect XVIVO’s global brand standards, creating a professional, client-ready space for tours and training.

Budget & Schedule Control

COMMORGA developed and managed the budget and schedule in real time, providing full visibility to leadership, ensuring each phase was approved through completion.

Operational Readiness

The new facility opened functional with back-of-house organization, systems installed, and employees equipped to resume operations immediately.

Business Continuity

COMMORGA’s oversight allowed employees to stay focused on their work, minimizing disruption and avoiding the productivity loss often associated with relocations.

Leadership Confidence

COMMORGA kept XVIVO executives informed every step of the way — communicating updates and facilitating approvals to keep the project aligned and on track.

There are so many moving parts and hundreds of small details in a relocation and renovation of this scale that it’s impossible to manage it all internally and still keep up with day-to-day responsibilities. Kristi brought clarity, structure, and accountability to every aspect of the project — helping us think through details we would have easily missed and ensuring nothing fell through the cracks. She was an invaluable part of our team.

Emur Jensen | R&D Director of Innovation

Planning a relocation or renovation?

COMMORGA takes the stress out of business transitions – managing the details so your team can stay focused on what they do best. Book a free consultation!